Description

Closing Date: May 28, 2026 - 11:59 p.m. Pacific Time
Applications must be completed and submitted prior to 11:59 p.m. Pacific Time on the closing date to be considered. Once you submit your application, you will no longer be able to make revisions or attach documents.

Pay Range: $6,853.60 - $9,460.53 monthly
Job Status: Full-Time
Hours Per Week: 40
Employment Type: Regular
FLSA: Exempt
Location: Marysville, WA

Job Summary 

Join an organization dedicated to learning, community engagement, and equitable access to information.  Sno-Isle Libraries is seeking an experienced and detail-oriented Human Resources Specialist focusing on Benefits and Leaves, to perform a variety of complex clerical and administrative services along with having responsibility for performing professional and technical human resource work.
 
This position involves the use and preservation of confidential and sensitive information and dealing with matters having significant impact on the organization’s compliance with critical federal and state laws and regulations.  Must have the ability to provide accurate guidance on Leaves of Absence claims, benefits coverage questions- including Workers’ Compensation, and Job Accommodation processes to ensure employees understand how to navigate their benefits effectively.  The ideal candidate is able to support the department’s administration needs for benefits and leaves, while thriving in a service-oriented environment that supports employees who make a difference in their communities every day.
 
Working at Sno-Isle Libraries means being part of a mission-driven organization committed to equity, inclusion, and lifelong learning across Snohomish and Island County.  This position contributes to the Library District’s effective operation, providing library services, spaces, and resources that are representative of diverse cultures and perspectives, intentionally inclusive, and accessible to everyone.

We Value Lived Experience 

Sno-Isle Libraries is committed to embedding equity into our organization. As we engage in equity work, it's important to have a good foundation to frame the work and then provide training opportunities to build skills and knowledge. 

We value and embrace the unique experiences our staff members bring to the organization and recognize how their experiences improve the service we provide.

Benefits

All Sno-Isle Libraries employees are eligible for sick leave, vacation leave, paid holidays, dental coverage, an employee assistance program, and an employer-paid ORCA Passport card. Employees working 20 or more hours per week also receive additional benefits such as medical and vision coverage, retirement savings, life insurance, and flexible healthcare and daycare spending accounts. For more information about these benefits, visit our employment webpage at sno-isle.org/employment. 

Essential Functions 

Functions listed are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this job. 

Benefits and Leaves 

1. Administer the Library's employee benefit programs and policies; assure compliance with federal and state laws governing benefits; work with broker and vendors to identify benefit options; monitor vendor services for compliance with performance guaranties.
2. Communicate benefit programs and information to employees; analyze and implement training as needed; work with HRIS Administrator to plan and execute open enrollment activities.
3. Interpret and administer all leave programs and policies in accordance with applicable federal and state laws (LOA, FMLA, ADA, USERRA, Pregnancy Discrimination Act), coordinate Workers' Compensation and return-to-work programs, address applicant and staff requests for ADA accommodation; provide timely and accurate guidance to supervisors and employees regarding leaves, accommodations, and medical information.
4. Coordinate all medical information to ensure HIPPA, PHI and employee privacy guidance are monitored and executed.
5. Coordinate with supervisors to determine reasonable accommodation.
6. Manage all administrative aspects of leave and Workers' Compensation claims to ensure accurate pay for employees; maintain communication with employees on leave and their supervisors to ensure proper return to work procedures are implemented; create and facilitate appropriate training as needed for employees and supervisors.

Other Essential Functions

1. Conduct weekly onboarding for all new employees to ensure a positive first impression of the organization's vision, mission, values, culture, policies, and expectations to build a strong foundation and increase employee engagement.
2. Track completion of performance appraisals, maintain records, and regularly report to supervisors due dates and status of appraisals.
3. Coordinate and administer safety program, including serving on district-wide safety committee, to assure compliance with state and federal laws and regulations.
4. Prepare and maintain a variety of records, files, reports, eligibility lists, and certifications relative to Human Resource functions; organize and oversee comprehensive records related to human resources administration; comply with department records management guidelines and archival system.
5. Investigate, interpret, and administer legal compliance issues; provide interpretation and guidance regarding Human Resource policies and procedures as needed.
6. Research, draft, and update human resource policies, procedures, programs, and systems for management review and approval; identify uses for Intranet and internet, and assure accuracy of assigned information. 

Additional Duties and Responsibilities 

1. Provide backup as needed for related positions (recruitment, employee experience, HRIS, benefits, leaves of absence).
2. Train new staff on using all components of HRIS.
3. Manage or assist in projects as assigned.
4. Attend meetings, trainings, and workshops as assigned.
5. Assist in administration of other human resources functions as directed.
6. Prepare correspondence and reports, for internal and external use.
7. Perform other duties as assigned. 

Supervision 

The position reports to the Assistant Director of Human Resources. Supervision of the work of others is not a normal part of this job; however, the incumbents provide leadership to others. 

Requirements

Knowledge, Skills, and Abilities 

1. Strong thorough knowledge of human resource management programs, policies, systems and procedures; federal, state and local employment laws and regulations; and principles of training.
2. Knowledge of COBRA, HIPAA, ACA requirements, employment laws and compensation administration.
3. Ability to maintain awareness of changes in the law regarding all Human Resource, benefit, and leave programs, and ensure compliance with legal and regulatory guidelines.
4. Thorough knowledge of principles of supervision of the work of others.
5. Demonstrated ability to preserve and protect the strictest confidence of highly confidential and sensitive information.
6. Ability to interpret and apply the Library's policies, methods, and systems.
7. Demonstrated ability to exercise initiative, independent judgement, and be a self-starter who works with integrity.
8. Demonstrated ability to listen, understand, and interpret information and concerns received from employees and managers from diverse backgrounds.
9. Excellent attention to detail while multitasking.
10. Ability to uphold the principles of equity, diversity, and inclusion in the workplace and the community.
11. Ability to work, plan, organize, and prioritize independently with minimum supervision and direction.
12. Ability to communicate effectively with diverse audiences.
13. Ability to work cooperatively and maintain effective interpersonal skills with the public and co-workers.
14. Ability to solve problems and respond in a calm, reasonable manner in all situations.
15. Ability to comprehend and interpret instructions and correspondence; ask clarifying questions to ensure understanding.
16. Ability to work under stress with distractions to meet deadlines and needs with minimal supervision.
17. Ability to maintain records or files and respond to visitors and telephone calls.
18. Ability to establish and maintain effective working relationships with employees and provide services to staff while maintaining confidentiality, tact, and diplomacy.
19. Ability to use personal computers, word processing, database, and spreadsheet software as well as complex automated systems such as human resources information system. 

Education and Experience 

Knowledge, skills, and abilities for this position can be acquired by a combination of experience and education including: 

1. These skills and abilities typically are acquired through a combination of experience and training including university-level education in such fields as human resource management, public administration, or a related field, together with at least three years of Human Resources experience.
2. Professional certification such as Professional in Human Resources (SHRM or PHR) or Certified Employee Benefits Specialist (CEBS) is desirable. 

Physical and Environmental Conditions 

The physical demands described here are representative of those that must be met by a staff member to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

Most of the work is carried out within a generally accessible, safe, indoor environment. While performing the duties of this job, the incumbent must operate computers for extended periods of time. 

Most of the work is carried out within a generally accessible, safe, indoor environment. The incumbent must regularly communicate with coworkers and members of the public. These contacts and situations are deemed to be generally safe and free of undue stress, but require incumbents to be cordial, helpful, and skilled in interpersonal relations with others both in the public and within the Library District. 

Incumbents may travel to various sites in all kinds of weather and traffic conditions. To accomplish this travel, the incumbent must be able to drive and hold a valid Washington State driver's license or to make independent arrangements for such transportation. 

The following questions will be asked during the application process and will be considered during the application evaluation: 

1. Describe how your experience and skills meet the education and experience requirements for this position as listed on the job posting. Provide specific examples.
2. Describe your knowledge of and experience with Federal and/or Washington State leave and accommodation laws.
3. Describe your experience with administering leaves of absence and return-to-work practices.
4. Describe tools you use to automate or track leaves of absence.
5. Describe your experience administering benefit plans.
6. Describe a time you provided excellent customer service.

The purpose of the questions included on the job application is to obtain additional job-related information to evaluate you for the position you are applying for. There are also some personally identifiable questions included to provide us with statistics needed to evaluate our recruitment program. Questions related to your race/ethnicity and gender will not be used in any employment decisions. We would appreciate you assisting us by voluntarily providing this information.