Description
ABOUT THE OREGON HISTORICAL SOCIETY
The Oregon Historical Society (OHS) is a private, non-profit organization chartered in 1898 as the state’s historical society. OHS is dedicated to making Oregon’s long, rich history visible and accessible to all. For more than a century, OHS has served as the state’s collective memory, preserving a vast collection of artifacts, photographs, maps, manuscript materials, books, films, and oral histories. Our research library, museum, digital platforms, educational programming, and historical journal make Oregon’s history open and accessible to all. We exist because history is powerful, and because a history as deep and rich as Oregon’s cannot be contained within a single story or point of view.
OHS practices and promotes inclusiveness. We honor the diverse strengths, needs, voices, and backgrounds of all members of our community and are committed to the equitable treatment of all people and the elimination of discrimination in all its forms. We are committed to building a diverse workforce and strongly encourage applications from diverse candidates.
BENEFITS
We offer a comprehensive benefits package that includes:
- Health insurance (medical, vision, alternative care, prescription)
- Dental insurance
- Employee Assistance Program (EAP)
- Generous paid time off
- 4% matching 401(k) retirement plan
- Flexible spending accounts
- Long-term disability insurance
- Life insurance
- Museum admission and lectures, programs and gift shop discounts
Employment is contingent on passing a background check.
SUMMARY
The Human Resources (HR) Manager will lead the human resources functions of the Oregon Historical Society (OHS), including full cycle recruiting, onboarding/offboarding, employee relations and engagement, compensation, benefits and leaves, and creating and enforcing organization policies and procedures. The HR Manager will be a member of the Senior Leadership Team, Health & Safety Committee, and Equity Work Group.
Because a portion of OHS’s employees are represented by the International Longshore & Warehouse Union (ILWU) – Local 5, the HR Manager will be the point person for union matters.
ESSENTIAL DUTIES AND RESPONSIBILITIES
1. Partners with the Senior Leadership Team to understand and execute the organization’s human resource and talent strategy, including current and future talent needs, recruiting, retention, succession planning, and initiatives that support a positive and welcoming work environment.
2. Manages the full cycle recruiting, onboarding, and offboarding of employees.
3. Analyzes trends in compensation and benefits; collaborates with the Chief Financial Officer and a third-party compensation consultant to create a compensation program.
4. Maintains compliance with federal, state, and local employment laws and regulations, and recommends best practices; reviews policies and practices to maintain compliance.
JOB DUTIES
- Leads the development of people systems, recognition programs, and learning and development initiatives that support employee growth and engagement.
- Oversees the organization’s performance management process, including the annual performance assessment program, and facilitates employee coaching, disciplinary meetings, terminations, and investigations.
- Provides training, coaching, and consultation to managers on employee relations, performance management, policy interpretation, and effective people leadership practices.
- Periodically reviews and updates job descriptions in coordination with department directors and first-line managers.
- Supports organizational health and safety programs, including OSHA posting requirements, workers’ compensation administration, safety committee participation, evacuation drills, floor leader trainings, and updates to the Emergency Disaster Preparedness & Recovery Plan.
- Oversees the regular review and revisions of OHS’s Employee Handbook.
- Oversees the organization’s benefits and leave programs, including coordination with vendors and the Finance Team, employee communication, benefits renewals, and administration of the OHS 401(k) plan.
- Maintains the electronic and hard-copy personnel filing systems in accordance with legal and organizational requirements and oversees the administration, data integrity, and reporting functionality of the organization’s Human Resources Information System (HRIS).
- Responds to all unemployment claims and participates in hearings, if needed.
- Provides support through the bargaining process and works with union representatives to address issues and grievances.
- Serves as Co-Chair of OHS’s Equity Work Group; facilitates monthly meetings; keeps the Group’s projects moving forward.
- Serves as back-up for bi-weekly payroll processing.
- Develops, monitors, and manages the Human Resources department budget, including forecasting, expense tracking, and vendor cost oversight.
- Provides other duties as needed.
Requirements
QUALIFICATIONS
Ability to perform essential job duties with or without reasonable accommodation and without posing a direct threat to the safety or health of the employee or others. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE
- Bachelor’s degree in Human Resources, Business Administration, or related field required.
- At least five years’ progressive HR Manager-level experience required.
- SPHR/PHR or SCP/CP certification preferred.
- Experience within the non-profit sector preferred.
- Labor relations and union experience preferred.
SPECIFIC SKILLS/ABILITIES
- Excellent verbal and written communication skills.
- Excellent interpersonal, negotiation, and conflict resolution skills.
- Excellent organizational skills and attention to detail.
- Strong analytical and critical thinking skills.
- Ability to prioritize tasks and to delegate them when appropriate.
- Ability to act with integrity, professionalism, and confidentiality.
- Proficiency with Microsoft Office Suite.
- Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems (Paylocity, Payfactors).
REASONING ABILITY
Ability to apply principles of logical thinking to a wide range of intellectual and practical problems. Ability to define problems, collect data, establish facts, and draw valid conclusions.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee frequently sits for prolonged periods. The employee is frequently required to reach with hands or arms and use hands to finger, handle, or feel. The employee is required to speak and communicate clearly. The employee must occasionally lift and/or move up to 40 pounds unassisted. Specific vision abilities required for this job include close and distance vision, color vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is usually quiet.
COVID-19 VACCINATION REQUIREMENT
The OHS has adopted a policy requiring all employees to be fully vaccinated against COVID-19 as a condition of employment. Employees may request an exception from vaccination because of a disability or sincerely held religious beliefs from the HR Department.
