Description

This is a full-time, benefits-eligible position funded for 12 months from the official start date. Continuation beyond the initial term is dependent on future funding and organizational needs. The individual in this role will be classified as a W-2 employee. 

The Human Resources (HR) Associate supports the day-to-day operations of the Human Resources function, helping ensure efficient HR service delivery across the employee lifecycle. This role plays a critical operational role in maintaining HR systems, supporting employee and manager inquiries, coordinating recruiting and onboarding activities, and assisting with benefits administration. 

Reporting to the Senior HR and Learning & Development Officer, the HR Associate works closely with internal stakeholders to ensure HR processes and initiatives are executed accurately and consistently, contributing to a positive employee experience and effective organizational operations. The HR Associate is a critical point of contact for the organization’s HRIS. The position will also provide operational support for HR programs and initiatives as the organization continues to strengthen its people practices and infrastructure. 

This role requires a highly organized and detail-oriented professional who is comfortable managing multiple priorities in a fast-paced environment while maintaining confidentiality and providing responsive support to employees and managers. 

Key Responsibilities 

HR Operations & HRIS 

• Provide operational support for the Human Resources function, with a primary focus on HRIS administration and employee lifecycle processes. 
• Administer and support the organization’s HRIS platform (Paycom), including end user support, system troubleshooting, and coordination of HR transactions within the system.  
• Process and maintain Personnel Action Forms (PAFs) and related employment transactions, including promotions, pay changes, supervisor changes, title updates, interim pay adjustments, bonuses, and terminations. 
• Maintain accurate HR documentation, employee records, and internal process materials to ensure compliance with organizational policies and regulatory requirements. 
• Provide coordination and operational support for HR initiatives and special projects, including compensation reviews, HR program implementation, and organizational development initiatives. 
• Assist with the logistics and coordination of HR-led training sessions, workshops, and leadership development activities. 

Recruiting & Onboarding  

• Coordinate recruiting activities within the Applicant Tracking System, including candidate tracking, interview scheduling, recruiting documentation, and candidate communications. 
• Support onboarding and offboarding processes, including coordinating background checks, E-Verify processing, new employee documentation, and system access setup. 

Benefits & Employee Support  

• Assist with employee benefits administration, including responding to employee inquiries, supporting Qualifying Life Event changes, assisting with leave management intake, and helping coordinate annual open enrollment activities. 
• Serve as a resource to employees and managers by responding to HR-related inquiries and directing requests to appropriate resources when necessary.  

Team Collaboration  

• Contribute positively to team collaboration and support the overall effectiveness of the HR function. 

Requirements

Core Competencies  

• Ability to identify and help resolve problems and help mitigate risk at the organization. 
• Strong organizational skills and attention to detail. 
• Ability to manage multiple tasks and priorities while meeting deadlines. 
• Demonstrated problem-solving and critical thinking skills. 
• Ability to work both independently and collaboratively within a team environment. 
• Strong written communication skills with the ability to engage and communicate clearly and professionally with employees at all levels of the organization. 
• Solid interpersonal communication skills for handling and escalating sensitive and confidential matters.
•  Ability to handle sensitive and confidential information with discretion. 
• Results-driven mindset with the ability to take initiative and follow through on tasks and projects. 

Technical Skills  

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual meeting platforms (Zoom, Microsoft Teams, etc.). 
• Proficiency in the Paycom HRIS platform required. 

Education & Experience: 

• B.A. or B.S. degree required. 
• 3–5 years of experience in Human Resources. 
• Minimum of two (2) years of experience working with Paycom (HRIS) platform required. 
• Experience supporting HR operations such as onboarding, HRIS administration, recruiting coordination, and employee support desirable. 
• HR certification (PHR or SHRM-CP) preferred. 
• Experience with hybrid work environment preferred. 

This is a hybrid position and requires regular visits to FNIH headquarters in Bethesda, MD.  

At FNIH we are committed to living our core values every day. If you are excited about this role and the work of the Foundation, but your experience doesn’t align perfectly with all the qualifications in the job description, we encourage you to apply nonetheless. You may be just the right candidate for this or other roles at FNIH.