Description

Posting Details

Posting Number

S14808P

Working Title

Human Resources Specialist

Department

Terry-Finance & Admin

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university (https://www.uga.edu/). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full/Part time

Full Time

Work Schedule

Additional Schedule Information

Typically, Monday through Friday 8:00 am - 5:00 pm

Advertised Salary

$45,000-$50,000 + commensurate with experience

Posting Date

03/04/2026

Open until filled

Yes

Closing Date

Proposed Starting Date

04/12/2026

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title

Human Resources Assistant II

FLSA

Non-Exempt

FTE

1.00

Minimum Qualifications

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications

Position Summary

The Human Resources Specialist will serve as a part of the Human Resources Team in the Terry College of Business. This position is responsible for providing general human resources support to faculty, staff, and students at the Terry College of Business. This position ensures work and activities are ethically compliant related to confidentiality, security of information, and fiscal accountability. This position applies, communicates, and promotes human resources procedural best practices in hiring, position management, and general HR support of all position levels for the college. The Human Resources Specialist is knowledgeable of university policies and procedures and ensures all aspects of the human resources function are focused on providing a user-friendly, positive culture of customer service, good communication, attention to detail and policy, efficiency, timeliness and continuous improvement.

Knowledge, Skills, Abilities and/or Competencies

• Proficient in Windows Operating System using Microsoft Office Suite of programs, including Word, Excel, and Outlook.
• Ability to understand and navigate HCM systems (UGAJobs, OneUSG Connect).
• Knowledge of University policies and procedures.
• Ability to uphold confidentiality and integrity.
• Ability to work independently as well as in a team environment with minimal direction.
• Work effectively in a fast-paced environment while prioritizing multiple tasks.
• Self-starter, detail-oriented, highly organized, able to analyze complex information, define and solve problems.
• Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituents in a diverse community.
• Exhibits behavior that supports the mission, vision, and values of the University of Georgia.

Physical Demands

Working in a normal office environment.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

No

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

Yes

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

Support Terry College departments and programs in employee lifecycle of student, temporary, and part-time employees

• Perform all actions in UGAJobs to process and maintain Terry College positions, including creating postings, processing new hires, and submitting requests for position modifications or evaluations.
• Guide hiring departments and new employees throughout the hiring process, responding promptly to inquiries and tracking requests to ensure completion.
• Manage the employee lifecycle for the Terry Opportunities for Undergraduate Research ( TOUR ) initiative, including guiding supervisors and students through hiring and onboarding, tracking reported hours, and coordinating renewals and terminations.
• Manage graduate assistantships, including creating annual pay schedules, reviewing assistantship offer letters, tracking payroll changes, creating and maintaining PhD assistantship tracking spreadsheet, and submitting ad hoc salary change requests to the Terry College Business Office.

Percentage of time

50

Duties/Responsibilities

Terry HR Systems and Compliance

• Serve as a point of contact for HR-related processes and procedures.
• Monitor student and temporary employment terminations and request offboarding as appropriate.
• Proactively monitor all escalated issues and work toward an expedient resolution.
• Maintain accurate and up-to-date human resource files and documentation.
• Perform periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
• Monitor I-9 reverification requests from UGA HR and notify employees of action needed.
• Collaborate with the Office of the Associate Dean for Research and Executive Programs in matters related to PhD assistantships and the TOUR program.
• Work with Directors of Graduate Studies and students to resolve non-compliant assistantships as identified by the UGA Graduate School.
• Review and recommend revisions to unit-level HR processes as appropriate
• Work on special projects as directed.

Percentage of time

25

Duties/Responsibilities

Assist in managing employee lifecycle

• Initiate employee onboarding and orientation for various position types, including part-time faculty and retire/rehire appointments.
• Assist in managing job changesand process terminations to ensure accurate record-keeping and timely access management.
• Assist employees and supervisors, referring complex and/or sensitive matters to the Director of HR or UGA HR when appropriate.

Percentage of time

15

Duties/Responsibilities

Unit Support

• Participate in departmental and college-wide meetings, including OneSource status briefings.
• Assist others within the Terry College Office of Finance and Administration and in other departments within the college in support of projects and coverage as needed and when others are away from the office.
• Maintain up-to-date knowledge of Terry College and UGA policies and procedures and serve as a resource to Sr. Director of Finance and Administration and Human Resources Coordinator, as applicable.
• Partner with Director of HR and HR Coordinators to maintain Terry HR website
• Above is not all-inclusive, and position requires ability to multitask and respond on short notice throughout the workday to situations and issues that arise and need immediate action or attention.

Percentage of time

10

Contact Information

Recruitment Contact

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name

Stephanie Purvis

Recruitment Contact Email

stephanie.purvis@uga.edu

Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this vacant position? (UGA Jobs -UGA's Job Board, LinkedIn, Indeed.com, Inside HigherEdJobs, UGA Staff Listserv, Terry College Listserv, a current UGA Employee, other - please provide resource)
   (Open Ended Question)

Applicant Documents

Required Documents

1. Cover Letter
2. Resume/CV
3. List of References with Contact Information

Optional Documents