Description

This posting is only open to Colorado residents. - an exemption contingent upon residency waiver
Department Information

This position is open to applications from Colorado residents and non-residents.

One position will be filled at either the Employee Relations (Administrato r) II or III level.

Salary Ranges:
Employee Relations (Administrator) II: $48,396 - $56,712/annually
Employee Relations (Administrator) III: $56,028 -$65,700/annually

• This position is not covered by the Partnership Agreement between the State of Colorado and Colorado Workers for Innovative and New Solutions (COWins).
• New employees to the State will be paid biweekly. There are 26 biweekly pay periods in a year.

About CDOT
Do you want to make a difference in Coloradans' lives? Do you have a passion for helping people and keeping them safe? At the Colorado Department of Transportation (CDOT), you'll have the opportunity to do just that. The work our people do contributes to keeping Coloradans and visitors safe and provides freedom, connection, and experience through travel. Please visit our careers page to learn about CDOT and how we are making Colorado a great place to live, work and play, now and for the future! Also, check out our excellent benefits package!

CDOT for All
CDOT's strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, go to https://studentaid.gov/pslf/

The eligible list created from this announcement may be used to fill one or more positions.

#LI-POST
Description of Job
About the Work Unit
This position is in The Colorado Department of Transportation's (CDOT's) Region 3 Civil Rights Office in Grand Junction. The Civil Rights Office ensures equal opportunity is implemented in all CDOT operations and services in order to meet federal mandates and compliance for federal funding. The Civil Rights Office provides professional and technical expertise based upon multiple and complex federal laws, case law, regulations, state personnel system rules, as well as departmental policies and procedures. The Civil Rights Office also develops, implements, and enforces programs mandated by Title VI and VII of the Civil Rights Act.

About the Position
The Employee Relations Specialist II or III, will be primarily responsible for assisting with internal personnel matters concerning CDOT employees within Region 3. This position will assist with facilitating and ensuring or facilitate and ensure compliance with CDOT Policy and Procedure, State Personnel Rules, and Federal and State Civil Rights Laws, Rules, and Regulations. The Specialist will provide guidance and advice to employees, supervisors, and managers regarding personnel actions and facilitate solutions to issues at the lowest level. This position will ensure equal opportunity in employment practices. The Specialist may be called upon to provide mediation within CDOT and externally. This position will also administer or assist with administering the Family Medical Leave Act (FMLA) program, progressive discipline administration, archival processes, new employee onboarding, and training coordination.

Major duties and responsibilities will include some or all of the following depending upon the level, Employee Relations Specialist II or III. The Employee Relations Specialist II works under the guidance of the Region Civil Rights Manager.

• Ensure equal opportunity and fairness in the workplace and in employment practices.
• Identify potential issues and the applicable federal/state laws, regulations, and CDOT policies and procedures.
• Conduct timely investigations, collecting/analyzing/verifying information, and making determinations.
• Assist employees and management with information and compliance regarding Title VI and Title VII, Americans with Disabilities Act (ADA), Sexual Harassment, and Workplace Violence Policy and Procedures.
• Participate in selection panels and processes to ensure equal opportunity is afforded to candidates.
• Gather information and prepare reports as required.
• Prepare notifications and correspondence as directed.
• Ensure compliance with CDOT's Affirmative Action Plan.
• Receive complaints made by CDOT employees, including potential discrimination, workplace issues, harassment, and disparate treatment.
• Assist in conducting/conduct mediation and advise employees on rights, processes, and applicable procedures.
• Gather documentation to prepare information for the fact-finding process.
• Communicate and escalate issues to Region Civil Rights Manager (RCRM) as appropriate.
• Manage employee outreach and onboarding.
• Develop a follow up program to contact employees within 90 days of date-of-hire to assist with workforce integration and job performance review in compliance with 11.1 of the Partnership Agreement.
• Manage coaching and mentoring programs to enhance employee morale and reduce turnover.
• Assist with managing ADA cases under direction of the RCRM.
• Help facilitate recruitment of target demographics and maintain contacts within community organizations.
• Serves as Region 3 Training Coordinator. Work with internal and external training organizers to coordinate training activities, schedule training courses, and arrange logistics. Perform administrative tasks in the Learning Management System (LMS).
• Learn to serve/serves as a subject matter expert in the proper processes, procedures, policies, and legal requirements regarding the Family Medical Leave Act (FMLA). Answer questions and provide guidance to the Region's various FMLA liaisons.
• Administer FMLA program for Region 3 engineering and support staff. Maintain the leave summary for the Region to ensure that FMLA and other programs are properly coordinated.
• Other job duties as assigned.

Work Environment:

• Your schedule will primarily be 8:00 am - 5:00 pm work hours, Monday-Friday, but we are flexible to meet your work/life balance needs while ensuring CDOT business needs are met.
• You will likely work a hybrid schedule with a combination of in-office and remote work after the probation period has ended.
• Position requires frequent travel throughout the Region (western Colorado), including occasional overnight travel to conduct investigations, visit project sites as well as to attend meetings and trainings.
• Occasional travel to Denver for training, meetings, etc.
• Required to operate CDOT vehicles

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights
Minimum Qualifications

Employee Relations Specialist (Administrator II)

• Five (5) years of full-time professional work experience with a primary focus on employee relations including workplace investigations and/or compliance with labor and employment laws and equal opportunity.

OR

• A bachelor's degree from an accredited college or university in human resources, personnel administration, public administration, industrial/organizational psychology, business, employment law, or another field of study closely related to the duties of this position.
• AND one (1) year of full-time professional work experience with a primary focus on employee relations including workplace investigations and/or compliance with labor and employment laws and equal opportunity.

Employee Relations Specialist (Administrator III)

• Six (6) years of full-time professional work experience with a primary focus on employee relations including workplace investigations and/or compliance with labor and employment laws and equal opportunity.

OR

• A bachelor's degree from an accredited college or university in human resources, personnel administration, public administration, industrial/organizational psychology, business, employment law, or another field of study closely related to the duties of this position.
• AND two (2) years of full-time professional work experience with a primary focus on employee relations including workplace investigations and/or compliance with labor and employment laws and equal opportunity.

OR

• A Master's degree from an accredited college or university in human resources, personnel administration, public administration, industrial/organizational psychology, business, employment law, or another field of study closely related to the duties of this position.

Please Note: The required experience must be substantiated within the work experience section of your application. "See Resume" statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated.

College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or a foreign credential evaluation report must be submitted with your application. Transcripts must show your name, the name of the school all coursework and degree(s) conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Conditions of Employment

• Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section.
• A current valid driver license is required for all Colorado Department of Transportation (CDOT) positions which require operating a state or personal motor vehicle to perform one or more essential functions of the position.

Preferred Qualifications
Theexceptional applicantwill be an experienced employee relations professional and will possess the proven ability or accomplishment in the following:

• Demonstrated success with the duties listed in the Description of the Job section;
• Years of State service experience related to the duties of this position;
• Highest work/personal ethics and integrity;
• Active PHR, SPHR, SHRM-CP, or SHRM-SCP certification;
• Knowledge and comprehensive understanding of theories, principles, and best practices of human resources, equal opportunity, affirmative action, and employment law;
• Knowledge of laws and experience with handling workplace issues (workplace violence, sexual harassment, Title VII, ADA, FMLA);
• Experience with State Personnel Rules and Procedures;
• Ability to interpret and apply policies, procedures, regulations, and federal laws;
• Experience with employee development programs;
• Strong workplace investigative, interviewing, and research skills;
• Experience conducting workplace investigations, particularly with regard to Title VII;
• Experience with Labor Relations/Collective Bargaining/Unions;
• Excellent reasoning, investigative, analytical, and problem-solving ability;
• Excellent facilitation, presentation, and communication skills, both written and oral;
• Strong mediation and conflict resolution skills and experience;
• Effective interpersonal and relationship-building skills;
• Advising/mentoring/coaching skills and experience;
• Organizational awareness and ability to partner effectively with staff and sensitivity to their needs and priorities;
• Ability to adapt communication style to various audiences and situations, modeling high standards of honesty, integrity, trust, and respect for individuals;
• Strong time, project management and organizational skills and experience;
• Thoroughness and attention to detail;
• Ability to take initiative to solve problems in an innovative manner;
• Ability to build relationships with individuals with diverse personalities and styles and at different levels of seniority;
• Ability to work with a variety of stakeholders with sensitivity to their needs, priorities, promises made and commitments;
• Ability to work under tight deadlines and be adaptable to changing assignments;
• Ability to work effectively in both independent and team situations;
• Fluency in Microsoft Office Suite (Word, Excel, PowerPoint), Gmail and Google Applications, SAP, and the ability to quickly learn other software systems.

Supplemental Information
Applicant Checklist

Complete Applications must include the following documents:

1. A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)
2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)
3. A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement.
4. A detailed chronological resume. Please upload as an attachment to your online application.
5. If you are using education to qualify, a copy of your official or unofficial transcript showing your name, the name of the school, all coursework and degree(s) conferred. that your degree has been conferred and the name of your school, or your NACES accreditation. Please submit this as an attachment to your online application.
6. If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

Notifications:
All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.

The Hiring Process:

1. All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
2. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
• Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list.

1. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

Transfer, Non-Disciplinary Demotion or Reinstatement
If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant.

Employment Screening
If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with "Info Cubic".

Info Cubic, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Info Cubic, LLC, including its privacy policy, may be found online at www.InfoCubic.com. Info Cubic is located at 116 Inverness Drive East, Suite 206, Englewood, CO 80112, and can be reached at 877.360.4636.

The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living. The information that may be included in the report includes: social security number trace, criminal records check, public court records checks, educational records, and driving records checks . CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.

Appeal Rights
If you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver, CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department's action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board go to spb.colorado.gov; contact the State Personnel Board for assistance at 303.866.3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules.

Equity, Diversity, and Inclusion
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

Discrimination and/or harassment against any person is prohibited because of disability, race, creed, color, sex, sexual orientation, religion, age, national origin, ancestry, political affiliation, veteran's status, marital status, gender identity or any other protected class recognized under the Colorado Anti-Discrimination Act (CADA). This applies to all employment decisions.

ADAAA Accommodations
CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Lynn Livingston at LynnR.Livingston@state.co.us or call 303-757-9110.

Former State Employees
Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application..

LL(SAP #50065071/PCR #53704)

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information: www.colorado.gov/pacific/dhr/benefits

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.