Description

POSITION:           Human Resource Assistant

DEPARTMENT:  Human Resources

REPORTS TO:     Human Resource Manager

FLSA STATUS:    Full-time/Hourly/Non-exempt

Summary

ASM Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for the Human Resource Assistant for ASM. Responsible for providing comprehensive support and coordination of the day-to-day operations of human resources ensuring the efficient delivery of HR services, recruitment processes, and the accuracy of employee data records.

Essential Duties and Responsibilities

• Assists the Human Resource Manager with all aspects of HR procedures and policies within the specified guidelines. Providing assistance in monitoring employee performance appraisal process.
• Heavily involved in on boarding from recruiting to new hire orientation. Providing assistance in hiring process activities such as posting jobs on job board or website, screening applications, arranging interviews and maintaining a spreadsheet for tracking applicants.
• Providing general support coordinating meetings, preparing reports, composing regular correspondence, processing confidential reports and documents, filing electronic and hard copy, tracking deadlines, and taking down minutes as needed.
• Coordinate new hire orientation and employee training programs. Ensure that all paperwork is filled out properly including W-4’s, I-9, application, direct deposit form and insurance forms.  Preparing source documentation needed for new hires, or effective changes in pay, status, or benefits. Conducting background checks as needed.
• Responding to and putting through various queries from managers and employees, and from other agencies or departments.
• Exercising individual judgment while dealing with potential or real troubles on own initiative and bringing them to Human Resource Manager’s attention.
• Preparing paperwork needed to create new employee profile in HRIS system. Maintains Human Resource Information System records and compiles reports from database. Creates data and statistical reports, and maintains statistical information.
• Assists with benefit administration including enrollment, and cancellation.
• Other duties may be assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• ADP and/ or HRIS payroll systems desirable
• Ability to communicate complex ideas effectively, both orally and in writing. Ability to conduct research and to prepare analyses and reports.
• Ability to establish and maintain effective working relationships with other employees, representatives and the general public. Remaining flexible and willing to assist employees.
• Demonstrated ability to make independent judgments and provide knowledgeable evaluations and opinions to all levels within the organization.
• Energetic team player with ability to “switch gears” as workload requires.
• Able to work alone on a broad variety of projects. Exercising judgment and initiative.
• Ability to operate a personal computer and use a variety of software applications. High proficiency in Microsoft Excel, Word, Outlook, PowerPoint and Internet Explorer.
• Define problems, collect data, establish facts, and draw valid conclusions.
• Work independently and as a team while exercising judgment and initiative.  Work effectively under pressure and/or stringent schedule and produce accurate results.
• Good written, verbal and computer skills.
• Organize and prioritize work to meet deadlines.
• Follow oral and written instructions and communicate effectively with others in both oral and written form.
• Work in a fast paced environment.
• Knowledge of state and federal laws and court decisions relevant to proper human resource management.
• Knowledge of employee benefits and selection processes.
• Must be able to pass a background check which consist of a credit history report and a motor vehicle report
• Must have a valid Driver’s License and have ability to be city certified as a driver

Education and/or Experience  

• College course work, with an emphasis in Human Resources related field and two years of Human Resources experience; or any equivalent combination of education and experience.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events.

Note

The essential responsibilities of this position are described under the headings above.  They may be subject to change at any time due to reasonable accommodation or other reasons.  Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

To Apply

Apply at: https://www.jaxevents.com/p/about/employment

External candidate link:

Recruiter: Kimberly Escolano

ASM Jacksonville

300 A. Philip Randolph Blvd

Jacksonville, FL 32202

Applicants that need reasonable accommodations to complete the application process may contact 904-630-3900

ASM is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.