Description

Link to Employment page: https://www.blainesd.org/o/blaine-school-district/page/employment

JOB SUMMARY
The Director of Human Resources plays a key role in leading the school district’s HR department, ensuring compliance with policies and regulations while fostering a positive work environment. This position involves leadership skills, organization, compiling data, computing wages and records for payroll, preparing and distributing contracts per negotiated agreements; knowledge of negotiated union agreements and contracts; maintaining all district personnel files; maintaining school board employee approval records; processing and orientation of new employees; preparing and updating state S-275 report and preparing personnel budget. 

DUTIES AND RESPONSIBILITIES

• Provide leadership in the HR department to put in place systems that facilitate organization and distribute workload in the department
• Lead investigations as necessary
• Develop a staff onboarding program that is effective
• Facilitate negotiations with labor groups
• Manage salary and benefits information, preparing and inputting data for the school district budget
• Maintain salary schedules and ensure accurate placement based on experience and education
• Process BEA credits and clock hours for salary schedule
• Prepare and distribute contracts, addendums, and supplemental agreements for teachers, administrators, and coaches in line with negotiated agreements.
• Ensure compliance by issuing Reasonable Assurance letters and tracking responses for classified staff and substitutes
• Facilitate personnel actions, initiating and processing Personnel Action Forms (PAFs) and maintaining accurate documentation
• SEBB Benefits Advisor
• Support school board processes, preparing agenda items for personnel approvals
• Calculate and input salaries and vacation time, ensuring accuracy in payroll and budgeting
• Maintain essential employee records, including contract updates, leave requests, and salary placement documentation including transfer of records between school districts
• Maintain and update union seniority lists and Blaine SD longevity information
• Issue annual intent-to-return surveys to support workforce planning
• Safeguard confidential employee records – Maintain medical files in compliance with HIPAA, state, and federal laws
• Ensure compliance with federal & state requirements – Monitor and update required postings, manage paraeducator qualifications, and track teaching certificates
• Manage hiring & onboarding – Post job openings, assist applicants, coordinate the hiring process, and support new employees as they join the district
• Support new hire orientations – Prepare paperwork, conduct payroll and benefits briefings, and ensure all required employment forms are completed
• Assist in answering HR related questions
• Support employee transitions – Oversee offboarding, notify key departments, and coordinate employee separations
• Prepare state reports – Manage the S-275 report submission to OSPI, ensuring accuracy and timely updates
• Handle employment verifications – Process requests from financial institutions and conduct research for bargaining agreements
• Oversees the substitute application process and ReadySub system for staff absences and substitute jobs
• Coordinate mandatory drug testing program
• Manages Safe Schools/Vector Training system
• Process employee Workers’ Compensation (L&I) claims and maintains related records
• Coordinate L&I claims – Maintain logs and ensure proper annual reporting
• Manage PFMLA & Leaves of Absence:
  • Administer and oversee the Paid Family and Medical Leave Act (PFMLA) and other leave programs, ensuring compliance with state and federal regulations
  • Process leave requests, verify eligibility, communicate with employees about their rights and responsibilities, track leave balances, and coordinate with payroll and benefits to ensure accurate leave reporting
  • Provide guidance to employees and supervisors on leave policies, maintain detailed records, and support a smooth return-to-work process

This job description outlines leadership responsibilities, expectations and qualifications. This is not an exhaustive list as additional duties may be assigned by the Superintendent based on the needs of the district. 

Requirements

QUALIFICATIONS

• Bachelor’s degree in Human Resources, Business Administration, Education, or a related field (preferred)
• Five (5) years of experience in human resources or administrative roles, preferably in a school district or public sector setting
• Familiarity with HRIS systems (e.g. Skyward/Qmlativ and FastTrack) and recruitment platforms and salary administration
• Knowledge of state and federal employment laws, including PFMLA, FMLA, ADA, and labor agreements
• Proficiency in office software, including Microsoft Word and Excel, and Google Workspace 
• Understanding of the collective bargaining process through prior experience
• Attention to detail, problem-solving skills, and ability to work independently
• A detail-driven professional with strong organizational skills
• Strong communication skills to collaborate with employees, administrators, and board members
• The ability to handle sensitive information with discretion and professionalism
• A proactive mindset—someone who takes ownership and ensures deadlines are met